City Clerk

MISSION STATEMENT:  The mission of the City Clerk’s Office is to accurately record, maintain and preserve all official records of the City Council in accordance with the City Charter; providing service in a manner that is accurate, efficient and transparent.

CITY CHARTER, Article VI, Section 2.

(a)  The City Clerk shall be appointed by the City Council.

(b)  The City Clerk shall be responsible for keeping and preserving the City seal and all records of the City Council; attending meetings of the City Council and keeping a journal of its proceedings at such meetings, including the names of members present and absent, the vote of each member on each ordinance or resolution, where a roll call vote is had, the title of each ordinance or resolution, and each motion considered; preparing and certifying copies of official records in his office, for which fees may be prescribed by ordinance in accordance with general law; and performing such other duties as may be required by the City Council or Mayor.

(c)  The City Clerk shall attest the signature of the Mayor on all instruments signed in the name of the City.

(d)  The City Clerk shall have custody of and shall preserve in said Clerk's office the public records, original rolls and ordinances, ordinance books, all contracts, title deeds, certificates, and papers, and all other records or documents not required by the Charter or by ordinance to be deposited elsewhere.

Public Records

In Tennessee, unless a law or regulation states otherwise, government records must be made available for viewing.

YOU CAN SUBMIT YOUR PUBLIC RECORDS REQUEST AT OUR PUBLIC RECORDS CENTER BY CLICKING THIS LINK.

Pursuant to T.C.A.§ 10-7-503(g) the Clarksville City Council adopted a Public Records Policy for the City of Clarksville. View the City of Clarksville’s Public Records Policy (PDF)